Completing AFE before awarding

 

If the AFE has been bypassed the AFE approver(s) will need to complete this before the tender can be awarded.

You can start the AFE approvals while the tender is open.

Or once the bids have been opened during evaluations/negotiations.

 

 

When all of the negotiations are complete and the AFE has been approved you can enter the awarded cost.

Click the Enter the awarded cost button.

 

 

The AFE Budget pop up will appear showing the Approved budget. Now you can enter the Awarded cost.

All short listed vendor will show the pricing totals you can click each vendor totals to view the complete break down using the Vendor cost calculator.

 

 

 

If the budget is within the value set by the iSpec administrator (in this example 10%) the tender can be awarded to the winning vendor.

 

 

 

 

If the awarded cost has exceeded the budget amount a warning will show to restart the AFE approvals.

 

 

 

When the AFE is approved again the system will show the previous and new budgets so the approver can compare the difference.

 

 

If the awarded cost is within or below the budget you can view this in the Budgets and KPI's section.