In order to give the final approval the user must have  HOD (final) approval permission.

 

Once the assessment is complete the final approver can either approve or reject the company as an approved vendor.

 

Approve Registration

 

To approve the company as an approved vendor click the Accept button.

 

 

 

 

 

If the company is approved and uses Oracle you can request a code by clicking the Request Oracle vendor code from Finance button.

 

 

The messenger will appear with the company bank details already added, the approver just needs to enter an email address and subject.

 

 

Once the approver receives the code click the Enter vendor code button.

 

 

 

The code will be displayed in the heading section.

 

 

Now the vendor has been fully approved iSpec can send a PDF vendor certificate by clicking the Send vendor certificate to vendor link.

 

 

Add any additional information.

 

 

The company is now approved and will be available for selection on future tenders.

 

Reject registration

 

If the registration is rejected the approver clicks the Reject vendor button.

 

 

The messenger will open with a default message, enter any additional information.

The registration will automatically be deleted from the system, if the company wish to apply again they will need to complete the process from the start.

 

Note: If the vendor has already been approved and invited to tender on projects but a decision has since been made to reject them as an approved vendor the company will not be deleted but will become dormant and will not be available for selection in future tenders however they can still access previous tenders.