iSpecDMS creates a history record each time any changes are made to a section so users can easily compare the current version to previous versions.
The system will create a history record under the following conditions:
· Auto saved as draft - When a section is edited but the section has not been approved this record will be created.
· Variables updated - When a variable is changed on a section this record will be created
· Approved - When a single section is approved this record will be created.
· Batch approved - When all sections are batch approved this record will be created.
· Attachments uploaded - When an attachment is uploaded this record will be created.
· Attachments deleted - When an attachment is deleted this record will be created.
The DMS system has 2 ways to view the section history, the first is to use View changes tab in the document.
Click the tab and if there are any changes the section will show the changes, which are highlighted RED for deleted text and GREEN for added text.
Click the selector to change to a previous version of the section.
The second way to view a previous version of a section is to use the section menu. Click the View changes link.
The advantage of this menu is that you can roll back to a different version using this menu
Note: The View changes link will only show if there are previous versions of the section otherwise it will not be visible.
A new window will show a comparison between the current version and the previous version.
Any text highlighted green has been added and any text highlighted red with a strike through has been deleted.
Each record has the initials of the user that made the edit in the section.
Mouse over the initials to see the full name and date/time stamp of the record.
The user can compare or roll back to ANY previous version of the section.
If you wish to use a previous version of the section, click the 
button and the system will roll back to the selected version.
